Our River North Chicago office seeks a well-organized, positive, and energetic person to maintain our financial records and keep our office running smoothly in collaboration with our US team. We are building out beautiful new office space and expect to have a hybrid work environment in the future. Currently, we are operating in a remote environment.
This is a full-time, salaried position.
YOUR NEW ROLE
As an integral contributor to our team you will report to the Controller/Accounting Manager and the Director of Administration as you help keep our finances and operations well-organized and running smoothly.
You will…
- Post and process bill payment (AP) via ACH, portals, checks
- Work with Controller to confirm all bills are paid
- Oversee third party payroll processor
- Collect
and process expense receipts and reports from design staff and provide
them in a timely fashion to Controller for billing purposes
- Process company credit card statements, collecting backup as required
- Post to AR and process cash receipts to bank, apply to correct invoices
- Identify receivables issues and work with Controller to resolve
- Maintain vendor records
- Assist with bank reconciliations
- Analyze internal processes and procedures to make recommendations for improvement
- Assist with annual budget process
- Assist with annual compilation process
- Provide quality control for new project setup
- Maintain the archives database and project archive processes
- Handle “as needed” office tasks including lunch and learn setups, scheduling maintenance services
- Keep office supplies stocked, copiers/printers maintained
- Assist co-workers with shipping
- Maintain the admin storage areas including cloud storage
- Deliver mail and shipments
- Assist your co-workers in general office operations as required
WHAT YOU WILL BRING TO THE POSITION -
Skill Set:
- Understanding of basic accounting principles
- Experience in an architectural, engineering, or consulting environment; back office experience in a theatre or similar setting is a plus
- Good time-management skills including meeting deadlines
- Experience with accounting software such as Oracle, Deltek, or Unanet
- Experience with Concur or other expense management software
- Proficient with Microsoft Excel, Word, Outlook, and PowerPoint
- Proficient with database software such as Access
- Proficient with online and cloud-based workflows
- Strong organizational skills
- Detail-oriented approach
- Enthusiastic and professional attitude
- Ability to work well with people in small and large teams
- Ability to lift boxes up to 25 pounds
EDUCATION REQUIREMENTS -
- Associates degree in Accounting or Business and applicable experience. A Bachelor's degree in Accounting is desirable.
This is a full-time position with benefits, health insurance, 401k, paid vacation, public transit vouchers, and the chance to work in a collaborative, friendly environment. Salary will be commensurate with your experience and abilities. There are opportunities for bonuses.
INTERESTED?
Click here to apply.
Schuler
Shook is committed to creating a diverse environment and is proud to
provide equal employment opportunities in all employment practices. We will
honor your experiences, perspectives, and unique identity. Together, we
strive to create and maintain working and learning environments that
are inclusive, equitable and welcoming.